Why do we need workplace policies and procedures?
A policy is a statement from the organization that discusses how human resource management issues will be dealt within an organization.
Policies communicate an organization's values and expectations of employee performance and behaviours. Well-written policies allow employers to manage staff more effectively by precisely defining acceptable and unacceptable behaviour in the workplace. Additionally, they set out the implications of not complying with those policies. Workplace policies and procedures are an integral part of any organization. Together, they provide a road map for day-to-day operations, assure compliance with regulations and laws, provide guidance for decision-making, and unify internal processes.
In Ontario, employers are required by law to have specific workplace policies in place.
The policies that employers must have include the following:
- a Workplace Health and Safety Policy;
- a Workplace Violence and Harassment Policy;
- an Accessibility Policy; and
- a Pay Equity Plan (employers with ten or more employees).
Organizations that fail to have these policies in place are in violation of Ontario law and may result in statutory fines and penalties.
Furthermore, organizations that fail to have these policies in place face an increased chance of workplace accidents/ issues opening themselves to litigation. Although above are mandatory policies, there are other policies that employers are counselled to have in place, including:
- a Drug & Alcohol Policy (updated to address medical and non-medical cannabis);
- a Social Media Policy;
- an Investigations Policy;
- a Human Rights Policy;
- an Accommodation Policy;
- an Absenteeism Policy; and
- a Privacy Policy.
Polices, as such, help employers govern employee conduct and establish internal rules and processes.
Most importantly, they will help employers limit potential liabilities. Therefore, it is essential for employers to make policies accessible to employees, ensure employee comprehension and encourage accountability.
Many small or start-up businesses are either unaware of their legal requirements to have policies in place or simply do not know where to begin when it comes to formulating and implementing workplace policies. Advantage-HR can quickly and effectively equip employers with a complete set of policies that ensure clients comply with Ontario law and best practices.
Contact our team to help your organization implement policies cost-effectively.
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